Technical Information


As a recognized and long-standing 501(c)3 organization, ASO, Inc. complies with all federal and state laws. Board members from each society create the necessary quorum and attend regularly held board meetings. You will find this organization very responsible and approachable with the high ideal of transparency.

We welcome you to read the ASO bylaws below, to learn more about the Asia Society of Oklahoma.

BYLAWS OF THE

Asia Society of Oklahoma, Inc.

ARTICLE 1

The name of the corporation is the Asia Society of Oklahoma, Inc., to be known as ASO.

ARTICLE 2

The registered agent for the corporation is Hossein Sarjeh-Payma, Ph.D. and the registered address of the corporation is ----------redacted----------

ARTICLE 3

The purposes for which the corporation is organized are:

(a) To provide learning environments such as workshop, seminar and short courses or to provide scholarship and other assistance that will benefit lawful U.S. residents of Asian descent living in the State of Oklahoma and the Asian-American community at large, as well as providing educational programs for those U.S. residents interested in learning the culture and languages of Asian countries.

(b) To provide educational programs or assistance to those organizations in promoting and developing effective programs pertinent to teaching, studying and promoting better understanding of the Asian heritage, culture and customs.

(c) To promote Asian arts, foster friendship, and advance social relationships and the interchange of ideas and information between the people of Asia, members of the Asia Society of Oklahoma, and the people of the State of Oklahoma.

(d) To create and facilitate a deeper sense of community among Asian societies and to encourage better relations between different Asian communities and those groups with other cultural backgrounds through an exchange of ideas, information, and experiences.

(e) Promote such systematic studies, cooperative experiments, conferences and other related activities as may be desirable or necessary to fulfill the above stated purposes, (f) One or more of the purposes specified in Section 501 (c)(3) of the Internal Revenue Code, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

ARTICLE 4

The initial board of directors shall consist of 8 members. Their names and addresses are as follows:

1. Hossein Sarjeh-Payma, Ph.D.----------redacted----------

2. Charlie L. Burnett, ----------redacted----------

3. Shirley Golden, ----------redacted----------

4. Ray Hulley, ----------redacted----------

5. Dick K. Hsieh, ----------redacted----------

6. Esther D. Moore, ----------redacted----------

7. K.C. Mui, ----------redacted----------

8. Jay Peckham, ----------redacted----------

ARTICLE 5

The incorporator is Hossein Sarjeh-Payma, Ph.D.----------redacted----------

ARTICLE 6

This corporation shall have a perpetual existence.

ARTICLE 7

Membership in the organization shall be considered membership on the Board of Directors. Membership in the ASO is primarily for those organizations that are established by various U.S. residents of Asian descent in the State of Oklahoma or those individuals who made a significant contribution to the Asian communities in the State of Oklahoma.

Section 1: There shall be five (5) classes of members of the Association, to-wit:

A. Voting Members

(i) General Members

Upon approval of 2/3 of the Asia Society of Oklahoma. Board of Directors present, any recognized Asian organization dedicated to the purposes of the Asia Society of Oklahoma may become a member of Asia Society of Oklahoma. Each approved country may have up to four (4) voting board members, excluding co-founding members and meritorious members on the Board of Directors of the society. The annual membership fee is $50.00.

In the event that other organizations of the same country wish to be members of the Asia Society of Oklahoma, those organizations shall form as one unit representing that country, and shall then have the maximum number of board members as one member organization.

(ii) Meritorious Members

(a) Co-founders of Asia Society of Oklahoma with no annual membership fee, and

(b) Upon approval of 2/3 of the Asia Society of Oklahoma Board of Directors present, the past officers and chairperson of ASO who have performed outstanding services and actively supported Asian communities may be selected as meritorious members of Asia Society of Oklahoma.

B. Non-voting Members

(i) Special Members

Any patron or person, regardless of race, color, creed, religion or sex who sympathizes with the Asia Society of Oklahoma purposes, upon approval of 2/3 of the Asia Society of Oklahoma Board of Directors present. The annual membership is $25.00.

(ii) Business or Corporate Members

Any firm, business or corporation that sympathizes with the Asia Society of Oklahoma purposes, upon approval of 2/3 of the Asia Society of Oklahoma board of Directors present. The annual membership fee is $50.00.

(iii) Advisory Members

Any person or group providing advice, training, assistance and expertise which assists the Asia Society of Oklahoma in fulfilling its purposes upon approval of 2/3 of the Asia Society of Oklahoma Board of Directors present.

Section 2. Except for Meritorious memembers, active membership shall be on an annual basis corresponding to the fiscal year as defined in Article 8 of these Bylaws. Membership shall terminate when a member no longer meets the criteria outlined in Section 1 of this Article.

Section 3. Application for active membership shall be submitted to the Secretary, who shall review the application to determine if the new organization or individual have or have not met the membership criteria. All applications along with the Secretary's report shall be presented to the Board of Directors by the secretary for approval or disapproval.

ARTICLE 8

Section 1. The fiscal year of the Association shall be from January 1st to December 31 st, in the year of incorporation and for each year thereafter.

Section 2. Income shall be derived from membership dues, donations and such other sources as the Board of Directors approves.

Section 3. Dues shall be assessed and collected in such amounts and in such manner as may be prescribed by the Board of Directors. However, any proposal for an increase in the dues of the Association shall be circulated in writing to all members of the Association affected by such proposal at least thirty (30) days prior to the annual meeting and shall be effective only if approved by a majority of active members voting during a meeting.

Section 4. The books of the Association shall be audited at the conclusion of each of the Association's fiscal years in the manner prescribed by the Board of Directors.

ARTICLE 9

Section 1. The elected officers of the Association shall consist of a President, Vice President, Secretary and Treasurer, all of whom must be active members.

Section 2. The elected officers of the Association shall be elected at the annual meeting, except as provided for in Section 4.

Section 3. The elected officer shall serve for one year.

Section 4. In the event of a vacancy in the office of the President, the Vice-President shall succeed to that office. Other vacancies shall be filled by the President with the approval of the Board of Directors.

Section 5. Officers may be removed from office for misconduct, failure to perform the duties of the office, or for other just causes as determined by the Board. The Board, in executive session, shall consider the charges, review evidence presented by all parties, and reach a decision. A two-thirds majority vote of the Board is necessary for removal from office. The decision of the Board shall be final. The President shall preside over the proceedings unless the President is being considered for removal from office. In that event, the Vice-President will preside. The parties may be represented by counsel. The Secretary or a designee will record and transcribe all testimony. The presiding officer shall provide a summary of the action of the Board of Directors to the membership at the next regularly scheduled meeting or through the Association's newsletter.

ARTICLE 10

Section 1: The President.

The President of ASO, who must be of Asian descent or the spouse of someone of Asian descent with at least two years actively working in ASO, shall serve as the Chairman of the Board of Directors of Asian Society of Oklahoma, Inc. The President shall preside at all meetings of the Association and the Board of Directors and perform such other duties as pertain to that office. He/she shall be an ex officio member of all committees (except the nominating and election committees) of the Association and the Board. The President shall authorize expenditures and have the authority, in addition to the Treasurer, to pay the bills of the Association. The President shall submit an annual report to the Association. The Chairman shall appoint committees and committee chairpersons. The Chairman shall maintain a neutral position and shall not vote except by secret ballot.

Section 2: Vice-President

In the absence of the Chairman or at the direction of the Chairman the Vice-President shall perform the duties of the Chairman.

Section 3: Secretary

The Secretary shall serve as scribe of the Association and custodian of its records. He/she shall take, or arrange to have taken, and keep in permanent form the minutes of the Board of Directors of the Association. He/she shall receive and file copies of the official membership list, the official list of the Board members, the proceedings of each meeting of the Association, and all workshop, project and committee reports. He/she shall assist with the collection of the registration for meetings of the Association. He/she shall update the Policies and Procedures Manual of the Association. Upon completion of a term of office, he/she shall turn over to his/her successor within thirty (30) days after the close of the fiscal year all the Association's secretarial records. Secretary shall keep all records and documents and shall take and prepare minutes of all meetings and maintain membership and mailing lists.

Section 4: Treasurer

The Treasurer shall be responsible for receiving and disbursing all monies of the Association under policies approved by the Board of Directors. He/she shall pay the bills of the Association within thirty (30) days of authorization by the President. He/she shall arrange for the billing and collection of dues of the Association upon direction of the Board of Directors. He/she shall arrange with the chairman of the Membership Committee for the maintenance of the official membership roster. He/she shall arrange for the collection of the registrations at meetings of the Association. He/she shall prepare, publish and circulate at least twice yearly to the Board and to the membership a financial statement of the Association. He/she shall turn over to his/her successor all financial records of the Association within sixty (60) days after the close of the fiscal year. The Treasurer shall submit an annual report to the Association within sixty (60) days of the close of the fiscal year.

All checks must have the joint signature of the Treasurer and the Chairman or the Chairman's designated representative for disbursements as approved by the Board of Directors.

ARTICLE 11

Section 1: The Board is responsible for overall policy and direction of ASO. The Board of Directors shall consist of the following:

A. The elected officers of the Asia Society of Oklahoma.

B. The General members.

C. The Meritorious members.

Section 2: The Board of Directors shall have exclusive authority in all Asia Society of Oklahoma matters, except those duties specified herein for the elected officers.

Directors may be removed for inactivity or in the best interest of the Asia Society of Oklahoma upon a 2/3 vote of the Asia Society of Oklahoma Board of Directors present.

Section 3: Meetings. The Board shall meet at least five (5) times each year, at an agreed upon time and location.

Section 4: Quorum. A quorum must be attended by at least sixty percent (60%) of all member countries' organizations (i.e., at present time at least six Board members from 6 different countries� organization) before business can be transacted or motions made or passed.

Section 5: Any Board member who has been elected as an officer of the Asia Society shall serve until the end of the term regardless of whether he/she may or may not be a member of the future Board of Directors of the member organization.

ARTICLE 12

Section 1: Board of Directors meetings shall be called by the Chairman or by any three (3) members of the Board of Directors and all Directors shall be notified at least ten (10) days in advance of a regular meeting and at least three (3) days in advance of an emergency meeting.

Section 2: Any item brought before the Board of Directors not appearing on the agenda cannot be voted upon unless an emergency exists and is so declared and unanimously approved by a quorum of the Board of Directors.

ARTICLE 13

Section 1: The Board of Directors may authorize any officer or officers of the Association to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Association and such authority may be general or confined to specific circumstances.

Section 2: All checks, drafts or orders for the payment of money, notes or other evidence of indebtedness issued in the name of the Association shall be signed by such officer or officers and in such manner as shall be determined by resolution of the Boards of Directors. In the absence of such determination, such instruments shall be signed by the Treasurer and the Chairman or the Chairman's designee.

Section 3: All funds of the Association shall be deposited to the credit of the Association in such banks, trust companies or other depositories as the Board may elect.

Section 4: The Board of Directors may accept on behalf of the Association any contribution, gift, bequest or devise for the general purposes or for any special purposes of the Association.

ARTICLE 14

The President shall appoint such committees as are deemed necessary for the conduct of the Association's business, and unless specified elsewhere in these Bylaws, designate the chairpersons of such committees.

ARTICLE 15

Unless otherwise specified, a majority of those voting is required to approve an action of any unit of the Association. Voting privileges are extended to all General members and Meritorious members as defined in Article 7 Section 1 (A).

ARTICLE 16

Dissolution or final liquidation of the Association shall take place and the distribution of assets shall proceed as provided in the Articles of Incorporation.

ARTICLE 17

The Association shall not authorize or issue shares of stock, nor obtain any dividends nor make any loans to its member organizations, members of the Board of Directors, officers, agents or employees.

ARTICLE 18

The Association shall not be operated for profit, except that the Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distribution in furtherance of its purposes as set forth in Article 3, hereof. The Association shall not directly or indirectly participate in, or intervene in (including the publishing or distributing-of Statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any provisions in these Bylaws or in the Association's Articles, of Incorporation, the Association shall not carry on any activities not permitted to be carried on by an organization exempt from federal income taxation under Section 501 (a) of the Internal Revenue Code of 1954 as an organization described in Code Section 501 (c)(3), (or corresponding provisions of any future United States internal revenue laws). No substantial part of the activities of the corporation shall be the carrying on of propaganda or otherwise attempting to influence legislation, except that the corporation may elect to have provisions of Section 501 (h) of the. Internal Revenue Code of 1954 (or corresponding provisions of any future United States internal revenue laws) apply with respect to such activities.

ARTICLE 19

The rules contained in the most recent edition of Robert's Rules of Order shall govern the Association in all cases in which they are applicable and in which they are inconsistent with the Articles of Incorporation, these Bylaws, and any special rules or order the Association may adopt.

ARTICLE 20

These Bylaws may be amended or revised upon the recommendation of the Board of Directors, by a two-thirds (2/3) majority vote of those active members voting. At least thirty (30) days notice of a scheduled vote by the active members of the Association shall be provided in writing to all active members.

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